STEPS TO CHANGE THE NAME OF COMPANY UNDER 2013 ACT

STEPS-

Step 1: Call Meeting of Board Director:

Issue Notice of Board Meeting to all the directors of company at least 7 days before the date of Board Meeting.
Attach Agenda of Board Meeting along with Notice

Step 2: Hold A Board Meeting: Hold the Board meeting of Company for following purposes:

Place before Board Suggestions for New names.
Pass Board Resolution after Selection of Names.
Authorize to Directors of company to make Application with ROC for Name approval

Step 3: File – e-form- INC-1 with ROC: File form INC-1 with ROC for approval of name:

ATTACHMENTS:

Copy of Board Resolution.
Approval of Owner of Trade Mark or the applicant of such application

[If proposed name(s) are based on a registered Trade Mark or is a subject matter of an application pending for registration under the Trade Mark Act, 1999]

Step 4: Name Approval Certificate from ROC, if applied name are available.

Step 5: Call Meeting of Board Director:

Issue Notice of Board Meeting to all the directors of company at least 7 days before the date of Board Meeting.
Attach Agenda of Board Meeting along with Notice.

Step 6: Hold Board Meeting: Hold the Board meeting of Company for following purposes:

Place Name Availability Certificate before the Board.
Fix Day, Date, Time of Extra-ordinary General Meeting.
Place Draft Notice of Extra-ordinary General Meeting before Board.
Authorization to Director to issue Notice of Extra-ordinary General Meeting.

Step 7: Call Extra-Ordinary General Meeting:

Give Atleast 21 clear days Notice of Extra-ordinary General Meeting along with explanatory statement through Electronic Mode or in Writing to:
                    o All the Directors of Company.
                    o All the Members of Company
                    o Auditor of Company.
The notice shall specify the place, date, day and time of the meeting and contain a statement on the business to be transacted at the EGM.
Authorize Director & Company Secretary of company to issue notice of EGM.

Step 8: Hold Extra-Ordinary General Meeting:

Check the Quorum.
Check whether auditor is present, if not. Then Leave of absence is Granted or Not. (As per Section- 146).
Pass Special Resolution.[Section-114(2)]
Approval of Alteration in MOA & AOA.

Step 9: Filling of e-Form with ROC:

1) E-form MGT-14 within 30 days of passing of Special Resolution.

ATTACHMENT:

Notice along with Explanatory Statements.
Certified True Copy of Special Resolution.
Altered in MOA & AOA.
Minutes of General Meeting.

2) E-form INC-24 within 30 days of passing of Special Resolution

ATTACHMENT:

Notice along with Explanatory Statements.
Certified True Copy of Special Resolution.
Altered in MOA & AOA.
Minutes of General Meeting

Step 10: After completing Above Procedure ROC will issue a New Certificate of Incorporation in form No. – 25. (Rule-29 of THE Companies (Incorporation) Rules, 2014). Name will be effective from the date of issue of Certificate.

(*** MOA is a document that governs the relationship between the company and the outside)
(***AOA is a document along with the MOA form the company’s constitution , define the responsibilities of directors, the kind of business to be undertaken, and the means by which the shareholders exert control over the board of directors )